ELK CITY AREA ALLIANCE

Meetings are 2nd Monday 7pm each month at Red River Ranger Station, Elk City, Idaho 83525 and if this area is not available we will meet at the Medical Clinic across from the Elk Country Steakhouse. Everyone is welcome - please come we could use your opinion and knowledge. Bylaws

ELK CITY AREA ALLIANCE, INC.

Meeting Minutes

April 14, 2008; 7:00 PM,

Forest Service Meeting Room

Elk City, Idaho

Meeting called to order at 7P.M. by Mike Edmondson, President. Pledge of Allegiance to the Flag was recited.

Meeting minutes:

March 10 Executive Committee meeting minutes read by Mike Edmondson. Mike requested vote for approval by Ex. Committee members present. Bob Mackie moved to accept as read. 2^nd by Jamie Edmondson; motion passed. March 10 monthly meeting minutes read by Mike Edmondson. Dolores Shannon motion to accept as read. 2^nd by Bob Mackie; no discussion, motion passed.

Treasurer’s report:

Dolores Shannon presented excel format spread sheet that incorporates treasurer info back to January, 2005. Handwritten ledger presented and tabled at March meeting not specifically addressed. Dolores explained what the provided spread sheet represented, explaining the difficulty since assuming office in an effective report format and balancing transition. She has developed a bank reconciliation form to use in the future and that the figures presented in spreadsheet balance with the bank. Discussion followed that included tank donation funds, Frontier phone offer, Syringa Hospital no longer servicing clinic, propane billings, photo funds, returned check fees, etc. Mike Edmondson suggested the report be continued tabled due to the time and scope. Dave Cooper motioned to continue tabling treasurers report, 2^nd by Rene Glenn, motioned carried. Dolores reported on list of donations for tank project, including gift certificate from Rae Brothers. Dolores provided list of donations for tank to Dave Cooper to reconcile with his records, who will report at next meeting. Gift certificate auctioned to Dave Cooper for $30.00

Committee Reports:

Airport:

Trent Woods- Traces of mud starting to show up.

Medical Clinic:

Marilyn Woods- Marilyn expressed that most of the clinic info was discussed under the treasurer report presentation, primarily the information that Syringa was not providing services and was not presently being billed.

Community Hall:

No report, Iris Pitcher not present.

Grants:

Jamie Edmondson- Still looking for money for museum.

Historic:

Jamie Edmondson- Plans for foundation cost estimate being developed. Also, a microfilm reader was donated to the Historical Society by the Ilo Vollmer Historical Society, delivered to Elk City by Bill Salmon. Debbie Taylor presented idea of using old bank building remnants for fund raising.

Public Relations:

Cynthia Sherrer- New brochures should soon be available. There is an April 29 jet boat trip sponsored by NCITA for exposure purposes.

Arts & Crafts:

Bob Mackie- No report.

Old Business:

Election of Officers- Mike Edmondson presented nomination list approved at March meeting. Only contested position was for Treasurer between Dave Cooper and Raymond Cox. Uncontested positions were motioned by Dolores Shannon to be accepted by general acclamation, 2^nd by Darrill Shannon, unanimous voice approval, no opposed. Contested position vote conducted by closed ballot. Results: Dave Cooper 8, Raymond Cox 12. Raymond Cox elected. Newly elected positions and individuals are: Officers:

President - Mike Edmondson

V.P. – Carolyn Howe

Secretary – Dolores (Gay) Rozzell

Treasurer – Raymond Cox

Directors/Standing Committee Chairs:

Airport – Curtis Jones

Arts & Crafts – Bob Mackie

Medical Clinic – Marilyn Woods

Community Hall – Vacant

Grants – Debbie Taylor

Historic – Jamie Edmondson

Park – Carol Doherty

Public Relations – Cynthia Sherrer

Mike Howzen hanger lease- Mike Howzen reported that he contacted state aviation (Mark Lessor?) and any new airport modification would first need approval, so Mike will wait till he inspects sometime this spring/summer. Trent Woods confirmed Lessor approved Curtis Jones’ hanger.

Mike Howzen grant research- Mike Howzen reported nothing available right now per Frank ? at state aeronautical.

Highway Clean-up – Mike Edmondson reported that still too much snow in cleaning area. Sign-up volunteer contact list circulated and Mike Edmondson will contact when conditions improve.

New Business:

Reach Club letter asking to sponsor booth in youth carnival. No action.

Shannon Seely remarked about the clinic landscape conditions.

Question about commodities.

Motion to adjourn by Mike Howzen, 2^nd by Jamie Edmondson, approved. 7:55 P.M.

Members & Guests Present: (20)

Mike Edmondson Bob Mackie Jackie Mackie

Debbie Taylor Jamie Edmondson Darrell Glenn

Rene Glenn Trent Woods Marilyn Woods

Dave Cooper Doug Howe Carolyn Howe

Nona Davis Dolores Shannon Derril Shannon

Carol Doherty Cynthia Sherrer Linda York

Mike Howzen Shannon Seeley

ELK CITY AREA ALLIANCE, INC.

Meeting Minutes

June 11, 2007; 7:00 PM,

Forest Service Meeting Room

Elk City, Idaho

Meeting called to order by Mike Edmondson, President. Pledge of Allegiance to the Flag was performed.

Meeting minutes:

Read by Gay Rozzell, Secretary. Discussion on minutes.

Bob Mackie motioned to accept as read; Dave Newbigging 2^nd; motion carried.

Special meeting minutes read by Gay Rozzell, Secretary. Discussion of minutes.

Shannon Seeley motioned to accept minutes as amended; Bob Mackie 2^nd, motion passed.

Treasurer’s report:

No report as Treasurer, Dolores Shannon, was not in attendance.

She will be here for the July 9^th meeting.

Committee Reports:

Airport:

No report; Trent Woods not present.

Medical Clinic:

Marilyn Woods not present. A Dr. from Cottonwood will be here on Fri. June 15^th.

Laura Lee Lindsay mowed at the clinic.

Community Hall:

No report, Iris Pitcher not present.

Grants:

Jamie Edmondson reported we did not receive the grant from the Idaho Community Foundation

for the feasibility study for the museum.

Historic:

Jamie-No report.

Public Relations:

Cynthia Sherrer-has offered brochures again this year for $300.00. There will be an extra charge if there are any changes.

Arts & Crafts:

Bob Mackie – no report.

Old Business:

More copies of the Community Action Plan will be available by next meeting.

Tank:

The Tank Committee met Saturday June 9^th.

Mark Thornton volunteered to do the concrete work. Not sure if that included making forms

Dave Cooper is working on getting the gravel donated. Forest Service can’t donate to the Alliance, but they can donate it to the county and the county can donate it to the Alliance.

The placement at the park will not interfere with the access to the creek. The tank will be about 25’ from the creek.

Mike will contact Corp of Engineers about the placement of the tank in the park.

Committee is shooting for July 7-8 to pour the concrete.

Mike Howzen said the National Guard would know about the environmental issue.

Contact Alliance members if there is a problem with the placement of the tank.

Museum:

Museum could use the plan that was to build the Medical Clinic.

New Business:

Jamie made a motion that the Historic committee be allowed to raise funds for the museum and any fundraising done by anyone else for this purpose be approved by the historic committee.

2^nd by Shannon Seeley. Motion passed.

Historic Committee:

Jamie Edmondson

JackieMackie

Nona Davis

Diana Maree would like to rent space in the Medical Clinic to give massages.

She would use it 1 day a week(Thur. 1-8pm) and she would pay 15% of her income for a 90 day trial period. After 90 days the rent would be a flat fee.

Motion made by Darwin Shelton for Diana to use the clinic 1 day a week at 15% for 90 days for massage therapy 2^nd by Bob Mackie. Motion passed.

Dianah will talk to Marilyn Woods about logistics.

Mike Howzen asked about the possibility of putting a shelter at the airport for his plane next to Curtis. It would not interfere with landing and take-off patterns. He was not ready to make a concrete proposal at this time.

Bob Mackie made motion to adjourn. Shannon Seeley 2^nd. Motion passed.

Members & Guests Present:

Mike Edmondson David Newbigging Darwin Shelton

Jamie Edmondson Curtis Jones Alexander-Duncan

Shannon Seeley Arlene Evett Mike Howzen

Bob Mackie Mike Evett Nona Davis

Jackie Mackie Diana Maree Cynthia Sherrer

Minutes of Meeting

Meeting called to order by Mike Edmondson, President. Pledge of Allegiance to the Flag was performed.

Meeting Purpose: To decide if the community wants to take advantage of the opportunity to acquire a tank.

5.Grangeville Transit will volunteer ½ the concrete, approximately $550.00. Grangeville Lumber will supply the mesh. The gravel supply is still in question.

Al Valarde and Dave Cooper have volunteered to pay the difference in cost between material volunteered and actual cost.

ELK CITY AREA ALLIANCE, INC.

Meeting Minutes

May 14, 2007; 7:00 PM,

Forest Service Meeting Room

Elk City, Idaho

Meeting called to order by Mike Edmondson, President. Pledge of Allegiance to the Flag was performed.

Meeting minutes:

Read by Gay Rozzell, Secretary. Discussion on minutes.

Dave Cooper motioned to accept as read; Bob Mackie, 2^nd; motion carried.

Treasurer’s report:

No report as Treasurer, Dolores Shannon, was not in attendance.

Committee Reports:

Airport:

No report; Trent Woods not present.

Medical Clinic:

No report, Marilyn Woods not present.

Community Hall:

Iris Pitcher reported the truck was coming May 18^th to take all items at the K-Marche to Lewiston and would like help loading it.

Iris received a letter from a lady whose father used to live here.

Grants:

Jamie will hear from Idaho Community Foundation in May.

Historic:

Jamie has old picture of Oregrande.

Public Relations:

No report, Cynthia Sherrer no present

Arts & Crafts:

Bob Mackie – no report.

Old Business:

Highway cleanup on May 7th was successful.

^3rd reading of proposed By-Law change read by Mike Edmondson.

Motion by Jimmy Wilson to vote on by-law changes

2^nd by

Vote

4 votes for changing by-laws

26 against changing by-laws

New Business:

Review Community Action Plan and discuss at Oct meeting.

Motion was made by Doug Howe to make 50 more copies of the Community Action Plan

2^nd by Darrell Glenn

Motion approved.

Dave Cooper has access to a tank for Elk City. It will need a 19’x29’ slab. There will be no cost to the town.

Motion by Dave Cooper to put tank in park

2^nd by Al Velarde.

Motion made by Jamie to table Dave’s motion until further information can be obtained.

2^nd by Jimmy Wilson.

Motion passed.

Motion by Al Velarde to have special meeting May 23^rd to discuss acquisition of tank

2^nd by Pat Doherty

Motion passed.

Mowing at park and clinic:

Glenella is willing to mow for the season for $200.

It was already being done by volunteers so it was decided to let them continue.

VFW wants to have something in the park for Wagon Road Days

Send thank you card to volunteers:

Lori Lee Lindsay

Matt Jameson

Curtis Jones

New members

Dues paid by Jimmy Wilson and Darwin Shelton.

Motion made to adjourn, 2^nd and passed.

Members & Guests Present:

Meeting called to order by Mike Edmondson, President. Pledge of Allegiance to the Flag was performed.

Motion to table report until next meeting by Dolores Shannon; 2^nd by Earl Sherrer.

Mike Howzen reported that the Groomer Board approved of buying a culvert and county would put it in. Mike Howzen would put in water bars.

Marilyn Woods reported that there would be a Dr. from St. Mary’s coming in on Fri. the 13^th.

Marilyn Woods reported that the K-Marche would not be open until further notice.

Dolores Shannon brought forth the need for a building to house and from which to distributed

commodities. Dolores proposed that a building be erected/placed on the community property

where medical clinic is. Dolores said she saw a building at Costco that is 18’x32’ and felt that

Carolyn Howe made a motion to put a building on the community property; 2^nd by Jean Wilson;

Dolores Shannon moved that the recommended slate of officers be elected by acclamation because there are no contested offices. 2^nd by Shannon Seeley. Motion Passed

Earl Sherrer discussed building a multipurpose building that would house a community hall/senior center/commodities room/museum.

Dave Cooper indicated that Larry Dasenbrock, Idaho County Sheriff, wanted to attend our

Treasurers report, discussion if we should call the monthly statement a balance sheet or income and expense statement. Questions on Camasnet fee, for website, and Gold Point fee to BLM for assessment fee per year for registration and their fees for our gold claim; a brief discussion on how the claim is handled as well as the way it was put on the National Register. A National Register plaque was awarded a few years ago and was placed on the gold claim site. Discussion on what it would take to restore the claim site.

A motion was made to accept, seconded with the name of the report being changed to reflect that it is an income and expense statement.

Medical Clinic: Marilyn Woods reported she had been in contact with Cottonwood, and they would like to have a minimum of 7 patients before they come our clinic. She ask that we look into how much longer we can bill the hospital for a third of the bills at the clinic, since they are not using it on a regular basis. It was discussed if the building could be used for other purposes, and if so what. Mike Edmondson gave a brief history where and why the clinic was built. There was a brief discussion on how we could help by contacting those in the community with continuing health problems and see if we could help by notifying them when a doctor is coming. A suggestion was made that we list services that could be available at the clinic. It was suggested we might try to see if locals would be interested in having their health care needs met here since we could be in jeopardy of loosing our clinic.

Mike Edmondson suggested he and Marilyn go out and talk with the hospitals to be sure they do not have a problem helping to support our clinic. Mike suggested Marilyn put together a committee and come back at the next meeting with a recommendation.

AIRPORT: Trent Woods report that not much was happening. Debby Taylor reported a phone line was been run and left a low spot that needs to be addressed.

Community Hall: Iris Pitcher reported that she now has help putting in windows in the Hall. She reported that Dave Cooper called her to see if he could write a grant to get windows and a few other things at the Hall. She said she thought it had been brought up and approved at the January meeting. Iris inquired what she would be able to do without approval of The Alliance membership. Dave Cooper reported he had put in for a grant to make the repairs. A brief discussion on whether a fee was charged by the grant writer or The Alliance to administer the grant. Jamie Edmondson reported that no one in The Alliance or The Alliance ever charged for administrating grants. All our work and the work of members are all volunteer. Mike Edmondson reported that it was decided in the early 1990’s that we would have issues that needed to be addressed and that it would be necessary for us to have standing committees. There are standing committees that take care of these issues; they are Airport, Community Hall, Medical Clinic, Arts and Crafts, Publicity, Grants, Historical and Park. Each committee chairman has had the ability to spend $200.00 without going to the membership. Jamie Edmondson said she felt it was important for us to work within a committee in order for the entire group to know what was going on and in the works in order for us to not apply for the same thing and protect our grant writing capabilities by protecting our federal id number and be sure that we are not applying for grants that might jeopardize federal number. Mike Edmondson got a call about a grant from The Idaho Community Foundation that another grant was submitted in the name of The Alliance. Mike was unaware that another grant had been submitted for the same funds. The grant, submitted by Dave Cooper, had not been voted on by the membership. Julia York felt that each committee should be able to write a grant as long as it had been approved by the membership and submitted by the Grants Committee. A discussion was ensued about the liability and the viability of each committee writing their own grants. Julia York volunteered to write a proposal on how to address the process of the writing of grants and training people to write these grants. There was a second and passed after a brief discussion.

Historical Committee: Jamie Edmondson reported she had submitted a grant to the Idaho Community Foundation to hire an architect to look into the feasibility of moving an old historical cabin to the proposed museum site or building a new building. The grant, in the amount of $4,926.50, will pay to have an architect look at the site, the older structures and make a recommend what would be the best choice, and then the membership can make an informed decision which path they would like to pursue, in keeping with the wishes of Wayne and Betty Nitz who donated the property for the building of a museum. There will be an assessment of new as well as old structures, cost of moving, an old structures if it is basically sound and capable of being moved. Jamie Edmondson reported that she has most of the historical pictures on computer disc and her hard drive. The architects report will be brought to a meeting and a decision will be made and voted on by the membership before a grant is written to do the museum. Jamie made a motion to have the membership approval the re-submission of a grant to fund a study on the Chinese activities in our area, pay Pricilla Riggers to do the research, and produce a book that we will be able to sell. The motion was made, seconded and passed.

New Business: Julia York asked to be able to read a statement into the minutes. (A copy is attached) Tom York asked to be able to read a statement, (a copy of which is attached.)

March 12, 2007

Dolores Shannon would like to request having a permanent building for the commodities.

THE ALLIANCE

FEBRUARY 26, 2007

Mike Edmondson read that part of the by-laws which state that the board of directors are charged with the compiling a list of persons eligible to be officers and committee chair from the membership. People who have been a member of the Alliance for at least 6 months prior to the March meeting are all eligible. Nominations from the floor are possible as late as the March meeting. A review of the membership list showed those who are eligible. There was a discussion of when the memberships took effect. Some people wanted their membership to begin in January. Trent Woods read a proposal that he is planning to bring before the membership to address the confusion on membership. It was decided to be sure that we gave everyone a copy of the by-laws and received a membership card as stated in our by laws. Dave Cooper questioned when he became a member. According to Jane Sarbacher records, he paid his dues in November. A discussion on if and when dues could be paid and if they could be applied to the next year if the dues were paid at the end of the year.

Jane Sarbacher read the list of members who are eligible to hold office. Mike had called several members and they declined to hold office.

The Elk City Area Alliance Business Meeting was called to order by Mike Edmondson, President, at

7 p.m., at the Forest Service Conference Room. Officers present were Earl Sherrer, Vice-President, Cynthia Sherrer, Acting Secretary, and Jane Sarbacher, Treasurer.

MEMBERS PRESENT: Tom York Julia York Bob Mackie Don Bushey Dorothy Bushey Al Velarde Nancy Velarde Marilyn Woods Shannon Seeley David Newbigging Sonya Sorenson Dave Cooper Jamie Edmondson

MINUTES: Jane Sarbacher moved to accept the minutes as presented; Jamie Edmondson seconded the motion, the motion carried.

TREASURER’S REPORT: Don Bushey moved to accept the Treasurer’s Report; Julia York seconded the motion, the motion carried.

MEDICAL CLINIC: Marilyn Woods, Committee Head, reported that there has been no communication with the hospitals. Hopefully, something will be set up by spring 2007.

COMMUNITY HALL: Dave Cooper reported in the absence of Committee Head Iris Pitcher. The lumber has been obtained at cost and glass is to be purchased. The replacement of the front windows and frames is progressing.

HISTORICAL: Jaime Edmondson, Committee Head, reported on possible buildings which could be moved to the museum site. There was extensive discussion on this point. Jamie Edmondson reported that the Idaho Community Foundation Grant deadline is January 15, 2007. Jane Sarbacher moved to empower the Historical Committee to write the grant for the project of their choosing without coming back to the Executive Committee for approval; Dave Cooper seconded the motion, the motion carried. Dave Cooper, Sonya Sorenson, Julie York, Tom York, and Earl Sherrer will assist Jamie Edmondson on this project.

PUBLIC RELATIONS: Cynthia Sherrer, Committee Head, reported that she had the usual type of inquiries about the area.

Shannon Seeley moved to adjourn the meeting at 7:40 p.m. The next meeting will be February 12, 2007, at 7 p.m., at the Forest Service Conference Room.

(Meetings are held every 2^nd Monday at 7pm at Forest Service meeting room.) Everyone is welcome to come.

(Meetings are held every 2^nd Monday at 7pm at Forest Service meeting room.) Everyone is welcome to come.

Mike Edmondson called meeting to order at 7pm 12/11/06 at Forest Service meeting room.

Minutes were read and accepted except for one typo on length of culvert to be put in.

Motion was made to table treasurer’s report till next meeting due to my mistake of putting them on copier (black) and there were red figures in columns and I did not check to make sure they were showing up so we had columns that were blank looking.

Clinic: Ask treasurer to work up an estimate of daily cost so we can figure on price to charge for using. We should put phone on hold – vacation something to keep number yet not have to pay monthly bill. Mike will look into this.

Community Hall: Iris has help lined up for fixing windows and donation of ½ the wood cost from Wood N Comfort. They need 28 boards at $1 each. Iris would like to have stories of events in the past that took place in around the building for historical purposes. The Community Hall was condemned in the 1960’s. Before and after then it was used for wonderful gatherings.

Grants: Idaho Community Foundation Grants due on January 15 – up to $5000. Dave Cooper noticed it in Free Press and brought it to Jamie’s attention. Tom asked if there might be an old building that could be moved to spot for museum. Several suggestions were made and discussions of the possibilities were interesting. Maybe we should ask for grant money to study costs of restoring and moving existing building from somewhere. Perhaps there are funds somewhere for restoring a historical building instead of building something new. Perhaps the Army Core of Engineers may be able to take on as project?

Public Relations: Brochures we have. Need some or know someone or place that does – call 842-2557 Cynthia

Mike and Jamie Edmondson and Al and Nancy Velarde, Also understand from Jane Sarbacher (treasurer) that Tom York and wife and Dave Cooper paid dues.

Earl Sherrer called meeting to order at 7pm at Forest Service meeting room. 11/2006

Treasurer’s report: Discussion of what hospitals should be paying on expenses for clinic. (1/3 of actual expenses – leave off mortgage payment as it has been paid off) St. Mary’s is supposed to notify us when they can send someone up again. How much do we need to charge for someone to use clinic for a day ?? Barbara Fisher has come up a couple times for massage therapy and used clinic.

Airport: Ditch washed along telephone line creating a deep gully going down side of road and down hill – Excessive rain in 1 week. County guys say need to put a 12 inch culvert by 80 inch to help this problem where small culvert is in front of groomer shed and hanger – cost? Earl Sherrer said he would discuss this matter with Mike Howzen.

Community Hall: Front Windows!!! Still need fixing. Side Windows also and the floor is buckling. Water from front of building is flowing under. Around 1930 community building was built and Boarhoager was built around 1950. Bob Tomlinson planted the Christmas tree next door.

Earl brought up the subject of the meadow up Maxwell Lane being subdivided at sometime in the future and the possible impact on creek water and drinking water. Trent Woods and Richard Lynch thought there would be no problem and county regulation would prevent pollution.

Iris needs help getting repair done to community hall building to keep it from falling down. An Architect looked at the building at the time we were doing plans for Medical Clinic and said there was nothing that could be done and money should not be spent on building as it was beyond being economical to having it restored. There was a motion made to replace front windows – it passed.

Dave Cooper, Don & Dorothy Bushey, AL and Nancy Velarde, Iris Pitcher, Marilyn & Trent Woods, Pat & Richard Lynch, David Newbigging, Earl Sherrer, Bob Mackie, Shannon Seeley, Cynthia Sherrer

(Meetings are held every 2^nd Monday at 7pm at Forest Service meeting room.) October minutes have not been approved at this time

Due to Holiday and no access to key for Forest Service Room we met at the Medical Clinic across from the Elk Country Steak House.

Treasurers report – No changes – accepted. Commodities seem to be operating in the red. Jane Sarbacher will contact Nona to see what we should be doing as far as who is paying for what and when.

Airport: Curtis Jones has left for the winter and Trent Woods was not present for any updates.

Park: Earl Sherrer said he saw Tom Parker cleaning and mowing at the Park – Thank You Tom. Matt Jameson was also seen mowing at the park during spring and summer – Thank You Matt. I am sure someone else did some work also – Thank You.

Public Relations: IRP meeting October 25^th . Earl Sherrer Will be going and will represent the Elk City Area Alliance and if someone else would like to attend the meeting call Earl 842-2597 and ride down with him – Lewiston. For details on meeting http://irp.idaho.gov. There was motion made by Jane Sarbacher and seconded by Jamie Edmondson to pay the way for someone to go and represent the Alliance. The Cost is $50 if anyone would like to ride with Earl give him a call at 842-2597. Brochure will be in the mail this week to edit and proof read.

Due to recent tree cutting on what seems to be airport property we should mark the boundaries. Earl volunteered to help with Pat Doherty’s equipment and others who would like to help on this project are welcome. This would help future and present property owners to have lines established.

Received a letter from Framing Our Community requesting to use the Elk City Park – Elk Creek stream restoration as project in Grant from DEQ. They must have an answer by November 1, 2006. We discussed Park property lines. Also there was discussion about stream surveys that were to be done over next 5 years by DEQ starting in July 2007. There was discussion on maybe it would be best to let nature take its course and we would just watch. A motion was made by Jane Sarbacher to write a letter to Framing Our Community (Joyce Dearstyne) saying we are not interested in using the grant money for doing work on Elk Creek in the Park. Motion was seconded and voted on. 100% approved Motion. Mike Edmondson will write the letter.

Insurance – we received a letter from insurance company saying they did not pay anything on snow damage to Boarhoager from Community Building as snow falls between both buildings and the Community Building was there prior to other building and Alliance is not responsible for any damage.

Folks that attended the meeting Gay Rozzell, Carolyn Bailey, David Newbigging, Gerold and Jane Sarbacher, Alex Duncan, Mike and Jamie Edmondson, Shannon Seeley, Earl and Cynthia Sherrer

Treasures Report was read and accepted by everyone. $5000 was put in CD at 5% interest

Airport: Curtis Jones says that at the present time 3 different people would like to build hangers at the airstrip but he thinks there is only room for about 2 more. Framing Our Community would like to cut more trees for Defensible space project. The hazard trees were cut a the ends of the airport already and there should be no more trees cut at this time. Curtis will call Joyce Dearstyne and tell her of this decision. No more trees cut – even around the groomer shed area at this time. She had planned on starting 1^st thing in the morning. This decision was voted on and passed by members at this meeting. There is a possibility of airport having a tractor from state to maintain airstrip.

Community Hall: They are trying to downsize on inventory at this time. Floor is sagging. Iris said windows needed fixing and she needs some boards.

Park: Need to look at description to determine property lines for future plans of doing Maintenance on creek erosion projects.

Public Relations: Answered some email on area. Working on Brochure information to get to Northwest Media Productions. Snow West Show in Boise – North Central Idaho does not have anyone to take the booth down and be there for 2 days. Travel and 2 nights lodging would be paid if anyone is interested. Debbie Taylor agreed to look into details call and think about it.

Iris stated she thought that Snow damage done to Boarhoager Inn had been covered by our insurance. We will ask Mike as he and Dave looked at the area.

At a previous meeting when we did not have formal minutes we did have 4 new members – Mr. & Mrs. Lynch and Mr. & Mrs. Bushey

Minutes taken by Cynthia Sherrer as Dolores Chandler was not able to attend meeting.

Airport – No corners for hanger to be located until spring. May change runway alignment and would need a survey. Grants are available for runway work. Local participation would be 30%.

Clinic: should have a new schedule from Cottonwood after Feb. Door fixed in bathroom and sign is up. Marilyn will call about wastebasket bags from Forest Service (ask for donation).

Grants: Will search for grants for museum – see what is available through historical society for Idaho County. The Wagon road is going to get new signs.

Old business – The County may not want to take museum property off tax rolls until building is up or they may just want back taxes if we don’t build.

New Business – There is a sign in Grangeville for Baptist Church – where we wanted our sign - on Corner across from Tackett’s. Trent will call Highway District about putting our sign up and requirements.

Treasurer’s Report was read and approved with minor changes to how report is set up. Jane will take Community Hall funds out of savings to reflect the total for it in General funds for work done at the hall. Alliance is handling the money for Commodities and Food Bank programs.

Airport: Lease agreement sample Trent has for Mr. Curtis E. Jones. Discussion on lease for Mr. Curtis E. Jones for lease of property to construct a building for small airplanes to be used for maintenance and repairs on them and aircraft related functions.

Bob Mackie made a motion to review minutes and Jane seconded, as past discussion needs to be added to last month’s minutes on this subject (lease of property at airport)

40 by 60-foot hanger – water, electric and to be used part time for maintenance and repair of airplanes. He will lease ground and be able to use it for above purpose. At end of lease he can leave or take improvements? Mike Edmondson has talked with and emailed Mr. Curtis E. Jones about regulations etc. Mike and Trent will complete discussions about lease with Mr. Curtis E. Jones and Debbie Taylor will help him locate place for property lease. Lease will be in return for airport maintenance. Copy of letter on back of minutes.

There will be a line item in Treasury Report for Airport. Jane will call Joyce about Groomer Shed information. We should have information for lease to Mr. Curtis E. Jones By the end of January.

Clinic: Dr. Gardner will be in on 1^st Wed each month through 2006. Cottonwood will not be sending anyone through the winter of 2006. (Question on utilities for Cottonwood when they don’t send anyone for a month). Cottonwood will be paying $100 per month even when not sending someone up. Mike needs help Wednesday to get new sign in place. – 11 am.

Community Hall: Bob Mackie put sign up last summer (thank you). Sign is level building is crooked. Funds of $120 were donated to hurricane victims in southeast. Sent 78 stuffed animals (cleaned). Postage was $55. A total of $300 was sent to hurricane victims.

Grants: Need a grant for Museum. This is being researched. Start with money for blueprint. Need property to be tax exempt.

Public Relations: Cynthia and Patricia talked about Welcome Wagon information for new folks moving into area to get them acquainted with local businesses and some welcome coupons to be used locally. Cynthia would like to offer advertising on home page of web site ($50 a year). Cynthia needs to give Jane $7 for web site classifieds. Line items for Camasnet and Business Directory advertising items will be combined for less confusion.

Attendance: Mike and Jamie Edmondson, Earl and Cynthia Sherrer, Iris Pitcher, Trent and Marilyn Woods, David Newbigging, Gay Rozzell, Jane Sarbacher, Shannon Seeley, Bob Mackie.

Clinic: New sign in the clinic and Mike Edmondson will install, weather permitting. There is concern that both hospitals are not showing up as agreed in their original agreement. Mike Edmondson and Earl Sherrer plan to meet with hospital director and remind them that they knew they were probably not going to make a profit at our clinic but it was part of their outreach program. It is hoped they will resume coming to Elk City in the winter when they are most needed. They plan to resume their regular schedule come spring.

Community Hall: Iris Pitcher reported she has lumber to have the windows in from of the hall repaired and needs some volunteers to do the work.

Historical: Wayne and Betty Nitz have donated Land for a historical museum. Land is located between Reno Club and The Store. Jamie Edmondson is planning to pursue grants to build the museum and asked for people to help with the grant committee. It was decided to pay taxes on museum property until building is begun , at which time wed will pursue tax exempt status. A motion was made by Bill Salmon and seconded by Bob Mackie, to “PURSUE A GRANT TO BUILD A HISTORICAL MUSEUM”, the motion passed unanimously. It was suggested that the grant committee have a grant ready for review by the executive committee by the January meeting.

Public Relations: Patricia Menough volunteered to head a welcome wagon group to aid new arrivals obtain information on what is happening in the area; where to go and who to see to get things done.

NEW BUSINESS: Mike Edmondson reported that the closer is off the bathroom door, and he would repair. There was a discussion regarding closing the public bathroom for the winter, but it was decided to leave it open for the winter visitors and snowmobilers. There will be a sign placed at the bathroom asking those visiting the facility to please respect the fact that the bathrooms are for the use of the general public and we would appreciate their not messing them up or doing vandalism to the premises.

Jeff Adams of the Back Country Outpost reported that he had been talking with Tom York about building a small lake on the property below the Forest Service building. They have been talking with the fish and game commission and others that will need to be contacted in order to make the project a reality. It would help bring in visitors and round out our area as a premier hunting and fishing area. Our group volunteered to help them as much as possible and he will keep us informed as to the progress.

Mike Edmondson, Jamie Edmondson, Dolores Chandler, Dave Newbigging, Carolyn Bailey, Earl Sherrer

Iris Pitcher, Shannon Seeley, Bob Mackie, Bill Salmon , Lydia Salmon, Karen Kahuhu

Treasurer’s report read and approved with provisions on finding out if the two clinics had paid their share of the taxes.

Airport: Trent Woods reported that he would need to purchase another windsock.

Clinic: Marilyn Woods reported that Dr. Jones would be here on Thursday. It was decided to have our July meeting at the clinic and clean and mow the yard. It was agreed to meet at the clinic at 6:00 p.m.

Community Hall: Iris reported that we have several walkers, one commode riser, one commode, one wheelchair, and one wheelchair tray. She is keeping track of who check out equipment.

Historical: The CCC display at the Forest Service includes some of the pictures from the Alliance collection. Jamie is planning to make copies of some of the photos in the display that she does not have. She received a box of pictures that she plans to copy.

Park: Tom Parker has mowed the park. Matt said he would take over care of the park.

Public Relations: Cynthia Sherrer reported that she has put several links to us to help draw people to our area.

Old Business: Earl Sherrer reported that the defensible space project is going well, but taking more time than expected. State has done several inspections and they reported that the work is looking good. New grant will not pay for skirting or stacking firewood. Earl will talk with the country commissioners as see it they will buy a chipper that could be used county wide; they are open to the idea. Federal regulations will not allow a chipper with the grant money. Mike Edmondson suggested that we might consider purchasing the chipper and using it for the project. It would then be available to rent to community members. Earl said he would look into the purchase and make a recommendation at the next meeting.

We are not be able to do much on the Wagon Road Days due to the lack of people to help. Individual groups and businesses are doing Elk City Days.

Dolores Chandler reported that the commodities program is presently serving 74 families.

Dolores Chandler made a motion,” FOR THE ALLIANCE TO MAKE A $60.00 DONATION TO THE TECHNOLOGY CENTER TO HELP KEEP IT OPEN FOR 6 MONTHS”. The motions was seconded and passed unanimously. The money goes to pay for supplies, satellite connection, etc.

We are overdue for road cleanup. We will meet at 5:00 p.m. at the clinic instead of 6:00 to do road cleanup before we start cleanup on the clinic.

A motion was made to, “pay Shala Thompson $25.00 a month for cleaning our clinic”. Motion was seconded and passed unanimously.

A motion was made by Mike Edmondson to,” PAY OUR STANDARD BILLS WITHOUT NEEDING APPROVAL FROM THE BOARD OF DIRECTORS”. Motion was seconded and passed unanimonously.

Mike Edmondson asked if it would be possible for the ambulance to use the clinic for business. It was decided to decline due to our agreement with the clinics that we not allow any other group access to the clinic due to the sensitive information stored there.

Adjourn

Clinic: Brenda Hewlett will be for the next three months. Dr. Jones will not be next month. Brenda has been working in Kamiah and is looking for ward to working here. Connie has a schedule, but we are not sure when she is planning to be there.

Community Hall: Iris Pitcher reports that the floor is beginning to drop in several directions. The chairs that are in the hall are suitable for the clinic. We may move some of them in and possibly move a sofa out.

Earl Sherrer reports that they have begun to do work on the Fire Plan, which is mostly cutting trees. He said that Dave Zorneman said that since we bid the job by the hour we would not need to rebid anything above $500.00.

Area Maps still need someone to champion them. Loren Reeves has drawn up a map for American River area but the other areas have not been done.

The Stites sign is still at the Mercantile and may not be put in place until spring.

Clinic: Ty Martin mowed the clinic and park. Dr. Edwards will be here on Thursday, August 21^st. The dirt has been spread at the clinic by Custis Sherrer at no charge. Marilyn reported that the clinic did need some repairs.

Gem Team: Nothing to report at this time, but we are planning to have a meeting soon.

Park: On Thursday, August 14, there will be a memorial service at the park for Jerry Thompson. The body voted to allow a tree to be planted at the park and a plaque be placed at the tree in Jerry’s name. The plaque will be placed on a concrete base that is flush with the ground so that it can be mowed over easily. Dolores Chandler moved, we allow a plaque be placed on a concrete base flush with the ground and a tree be planted. It was seconded and passed unanimously.

The Dixie sign was discussed and it was decided to acquire a piece of wood for Shannon to use to paint another sign to replace the damaged sign.

Earl Sherrer reported that much is happening on the fire plan. The community has put together a fire mitigation plan. The plan is a collaborative of the 30 plus residents at several meeting to revise the Kooteni County fire plan to fit our needs. Dave Zornamen from Idaho Department of Lands attended one of the meetings and was helpful with the plan and made a presentation on the Idaho County fire plan. Dave Summers from the Department of Lands was here at a meeting and they will help any way they can. BLM is working to provide escape routs and is looking at clearing in places where timber is close to homes. The two roads on the American River are up for approval as escape routs and they are contacting the county commissioners to get their approval. We will be receiving funds from RC&D to help work on the defensible space around homes. We will sign a contract with RC&D for $10,000.00. The work will be done and a statement sent to RC&D and they will reimbursement us within two weeks. They have already done assessment on about 35 home sites. It is hoped that we will be able to help at least 20 families. The funds will be allowed for gravel, wages, skirting, screens on sofets, hauling trash, brush, felling trees, etc. It is hoped to be able to receive $4,000.00 for both Elk City and Dixie fire departments for equipment such as radios. Jane Sarbacher made a motion to, accept and sign the contract from RC&D. The motion was seconded and passed unanimously. Earl suggested we purchase a good chipper and a wood splitter to help with the disposal of the limbs and trees. When the program is over, the chipper and splitter would become property of the fire department of Elk City and Dixie and they would rent it out to help them raise funds. They will look into the marketing of some of the chipped wood. Once the mitigation work is completed the splitter and chipper will go to the fire departments and the rental fees will go to the fire department that rents it out, less an amount to be determined later, for maintenance. The state department of lands said it would be an excellent way to help with disposal. Dixie would like to use part of their money for additional water storage. The contract will go to the lowest bidder. We continue doing assessments getting ready for a grant to help others out next year. The RC&D money should get us through this summer and the other grant will get the remainder of the work done next year.

Earl reported that they are still actively working to update the map, which shows the addresses in our area. It needs to be done soon before the county assigns new names and numbers. The assessor’s office is charged with preparing the numbers and names. It would cause a lot of confusion if the names and numbers were changed since all the emergency services use the current names and numbers as well as Avista, Frontier, etc.

AIRPORT: Trent Woods reported that Debbie Taylor has someone who is interested in having access to the airport from private property in order to garage their airplane on their own property. Trent felt that it would be a good idea to encourage use of the airport. Debbie will get the information together and meet with Trent about the location and they will get back to the membership.

ARTS & CRAFTS: Don Chandler reported he presently has 11 local craftspeople that are interested in participating in showing their merchandise for sale this summer. They will be set up in the parking are in front of the Elk City Hotel. The prospective days are July 4^th, Elk City Days, Labor Day, and Elk City Wagon Road Celebration in the park. There may be additional days added as we go along.

CLINIC: Dolores Chandler reported that we now have a sliding fee schedule in place at the clinic for Syringa. If you have no insurance coverage of any kind and meet the financial guidelines you may qualify. It would be best to apply before it is needed since it must be cleared through Medicaid for eligibility. If you cannot qualify for Medicaid you may be eligible. Shannon request she be notified when the cartridge for the copier, at the clinic, is changed so she can have it refilled. Marilyn Woods reported the Quilt Club had planted a few trees in the park.

GRANTS: There was a brief discussion regarding the acquisition of grants and it was decided that the Executive Committee would be the facts finding branch to gather all the information and help the Chairman put it all together, review and approve, and then submit the finished grant to the membership for review and approval. The deadline for the Farm Bill grant is March 31, of each year. It is important we begin well in advance of that date if we wish to put together a grant in order to have ample time to review, approve and submit a grant. The motion was made by Marilyn Woods and seconded by Iris Pitcher to, “submit all grants to the Executive Committee for review and recommendation before submitting to the membership”, it was seconded by and passed unanimously. It was decided to make as part of our “Rules and Operating Procedures”, the motion that was approved by the membership. Shannon request Jamie Edmondson to seek out a new grant for the Historical Photo Program, in order to help cover the cost. Jamie recently sold pictures and has an order for more. We make $2.00 profit per photograph which goes into the photo account to help offset the film processing and fees and cost of printing photographs. Jamie will prepare a report for the next meeting, setting out what she needs, and how much time she spend on historical information. We need to save records of our hours for in-kind contributions. The time we spend at our meetings as well as the time we spend on volunteer projects. Dolores will bring in a time reporting forms next meeting. Jamie will bring in some of the books of picture she has to show the membership what is being done.

PARK: Bob Mackie reported that the park is in pretty good shape, however, we are still losing part of the park to the creek. The mower will need of a battery, soon.

Dolores Chandler reported that according to people surveyed, the majority of them feel we need a cemetery here. If you have spent your life here, most of them felt they might like to be buried here. Many said they felt it was something every community should have. It was felt by the membership that there was a need for a well-organized, well-maintained cemetery. It can be run as a “perpetual care”, which has a bronze plaque with the pertinent information, or we can have gravestones. The sale of the lots should be sufficient to maintain the cemetery. It was decided to turn the cemetery project over to the Executive Committee to research and make a recommendation to the membership.

Dolores Chandler reported that signs to be placed on Highway 14 and Sweeney showing the way to the Community Park, Public Restrooms, Sheriff’s Department, and Emergency Services, are being made.

Dolores Chandler suggested that we consider placing our 8’ X 12’ sign in either Kooskia or Kamiah since we have been unable to find a place in Grangeville. Mike Edmondson asked the secretary to contact the Kooskia Chamber of Commerce and solicit their help, and make a report at the next meeting.

There was a brief discussion regarding the way in which grants are presently done. In the future the grant will be presented to the Executive Committee to review and make recommendations to the membership.

Elk City, Dixie, Red River Area Alliance

Minutes of Meeting

March 12, 2007

THE ALLIANCE

FEBRUARY 26, 2007

Adjourn